Polaris Renewable Energy (PIF) AGM 2024 summary

Opening remarks and agenda

• Meeting held virtually with clear instructions for voting and Q&A procedures.

• Notice of meeting and materials distributed to shareholders as of May 1, 2024.

• Quorum established with 49.21% of shares represented.

Board and executive committee updates

• Six directors nominated and elected individually for the coming year.

• PricewaterhouseCoopers LLP reappointed as auditors, with board authorized to set remuneration.

Corporate governance

• Amendment to By-law No. 1 approved, introducing an advance notice requirement for director nominations.

• Amendment to Omnibus Long-Term Incentive Plan approved, changing share issuance limit to a fixed 1,000,000 shares (4.7% of outstanding shares).