Highwoods Properties (HIW) Proxy filing summary

Executive summary

• The 2026 annual meeting will be held virtually on May 12, 2026, with voting on director elections, auditor ratification, and executive compensation advisory proposals.

• Shareholders can vote online, by phone, or by mail, and may submit questions before or during the meeting.

• The board and management emphasize transparent communication, ethical conduct, and a focus on high-quality workplaces in dynamic business districts.

Voting matters and shareholder proposals

• Seven directors are nominated for one-year terms; majority vote resignation policy applies in uncontested elections.

• Proposal to ratify Deloitte & Touche LLP as independent auditor for 2026.

• Advisory vote on executive compensation (say-on-pay) is included.

• Shareholder proposals for the 2027 meeting must be submitted by November 27, 2026.

Board of directors and corporate governance

• Board consists of seven members, 86% independent, with 67% female or persons of color; average tenure is less than nine years.

• Board committees include audit, compensation and governance, investment, and executive committees, each with defined oversight roles.

• Directors are subject to stock ownership guidelines and anti-hedging/pledging policies.

• Annual board and committee self-evaluations are conducted to assess effectiveness.