Roots (ROOT) AGM 2026 summary

Opening remarks and agenda

• Meeting formally called to order with confirmation of quorum and appointment of secretary and scrutineer.

• Notice of meeting mailed to shareholders and affidavit of mailing filed with records.

• Agenda included receiving financial statements, electing directors, and reappointing auditors.

• Voting and Q&A procedures for the virtual format were explained, including electronic ballots and question submission guidelines.

Board and executive committee updates

• Nine director nominees, all current board members, were introduced and stood for individual election.

• No new nominations were received; all nominees consented to stand for election.

Corporate governance

• Shareholders voted for directors individually, not by slate, in line with best governance practices.

• Majority voting requirements under the Canada Business Corporations Act applied to director elections.

• Bylaws require director nominations by shareholders at least 30 days in advance.